Multifunction Printer Buying Guide
If you run a home office and you don’t have room to mess with all the connections of a separate printer, copier, scanner, or fax, you might want to look into purchasing an all-in-one or multifunction printer (AIO / MFP).
An AIO or MFP uses either inkjet or laser printer technology. Your printing needs should determine which printer is best for you.
Buying Guide
Advantages
– Saves Space
– Ability to scan, print, copy
Disadvantages
– Lose up to 4 functions if machine breaks down
Price Range
– $100-900 (depending on features needed)
What to look for in an All-In-One or Multifunction Printer
Here are some suggestions on what to look for when shopping for an all-in-one or multifunction printer.
Printer
Are you running a home office or small business? Then you want to look for a printer that can print high quality text. You want every document you print, scan, or copy to look professional. Most AIO/MFPs can print in black and in color. If looking for an inkjet AIO/MFP, try looking for a printer that uses two ink cartridges, one black and a separate one for color. If you are primarily printing text documents, having two printer ink cartridges will save you money in the long run.
Scanner & Copier
If you want to be able to copy large documents or sections of books, look for a printer with a scanner cover that is removable or that lifts high enough for a book. Newer models now come with a flatbed so you can scan and/or copy documents larger than standard letter size (8.5×11) and books. A useful option to look for (you will find this with most new models) is the ability to copy even when the computer is turned off. You probably don’t want the hassle of having to turn the computer on every time you need to make a copy.
Fax
Before you buy an AIO/MFP, ask yourself how important the fax capability will be to your home office or small business. If you plan on sending and/or receiving faxes throughout the day, it is best to look for an AIO/MFP with a separate fax modem/connection. This will allow you to be able to send or receive faxes even when your computer is off. If faxing is not a priority or you are expecting to send or receive the occasional fax, any AIO/MF printer with fax capacity will be enough. The printer uses software that allows you to send and receive faxes on your computer.
Photo Printing
Many AIO/MFPs are now made to double as a photo printer. If you plan on using your AIO/MFP to print photographs or detailed graphics (i.e. corporate logos or marketing materials) look for a printer with high resolutions capabilities, four to six ink cartridges, and/or the ability to print directly from your camera.
Automatic Paper Feeder
We recommend looking for an AIO/MFP with an Automatic Document Feeder (ADF). It will add to the cost of the printer but will save you time in the long run. If you are planning on doing a lot of scanning or you have to copy more than two sheets, you don’t want to waste your time standing over the printer, manually feeding each sheet. With the ADF, you will be able to load the feeder and press Copy/Scan and you will be free to work on other tasks.
Paper Trays
Are you going to have a high volume printing demand? Many AIO/MFPs have optional paper trays, which will add to your paper handling capacity. The extra paper trays will save you from constantly adding more paper into empty trays.
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